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Privacy Statement for the Norwegian Coastal Administration

This privacy statement describes how the Norwegian Coastal Administration collect and use personal data. The objective of the statement is to provide you with information about how we process personal data, including your rights regarding your privacy.

This privacy statement describes how the Norwegian Coastal Administration collect and use personal data. The objective of the statement is to provide you with information about how we process personal data, including your rights regarding your privacy.

The Norwegian Coastal Administration is the data controller for our processing of personal data.

1. When does the Norwegian Coastal Administration collect personal data?

We mainly process your personal data that you have provided to us, i.e. when:

  • You have sent us an application, asked for guidance, sent a complaint or a tip, or have reported anything through our external systems – such as SafeSeaNet or about acute pollution.
  • You have asked for right of access according to the Freedom of Information Act.
  • You have registered for a course or seminar.
  • You have applied for a job.

We do also receive personal data indirectly when:

  • We have asked a company for a statement, and your information appears in the report.
  • A complaint or a guidance case contains personal data about you.
  • We receive information about you from another government agency.
  • An employee in the Norwegian Coastal Administration has named you as their closest relative.
  • A jobseeker has named you as their reference.

2. Your rights

You can exercise your rights by contacting our Data Protection Officer Hanne Silje Habberstad at +47 70 23 10 19. You are entitled to a response without undue delay, and no later than 30 days.

Access your personal information

You can request a copy of all the personal information we process about you.

Read more about the right to access here (link to the Data Protection Authority, in Norwegian).

Correction of your personal data

You can request that we correct or supplement information that is wrong or misleading.

Read more about the right to correct or supplement information here (link to the Data Protection Authority, in Norwegian).

Delete personal data

In some situations, you can ask us to delete your personal data.

Read more about the right to deletion (link to the Data Protection Authority, in Norwegian).

Limit the processing of personal data

In some situations, you can ask us to limit the processing of your personal data.

Read more about the right to limit here (link to the Data Protection Authority, in Norwegian).

Protest against processing of personal data

If we process your personal data based on our assignments or based of an interest assessment, you are entitled to protest on our processing of your personal data.

Read more about the right to protest here (link to the Data Protection Authority, in Norwegian).

Data portability

If we treat your personal data based on a consent or a contract, you are entitled to ask us to transfer your personal data to you or another data processor.

Read more about the right to data portability here (link to the Data Protection Authority, in Norwegian).

Submit a complaint

We hope you will let us know if you believe that we do not comply with the Personal Data Regulations. Please contact our Data Protection Officer.

You can also submit a complaint of our process of personal data to the Data Protection Authority.

3. What do we register when you use our website?

Web analytics

We use tools to register use and activity from our visitors at www.kystverket.no. The objective is to develop statistics to improve and develop the information on our website. Examples of statistics is how many visits different pages, how long does the visit last, where does the users come from and which browsers are used.

We treat all the information anonymized and aggregated. This means that we are not able to track the information back to specific users.

Use of cookies

A cookie is a small text file that is stored on your computer when you have visited a web page. By using www.kystverket.no, you accept that we can place cookies in your browser.

Most webpages uses cookies to improve the user experience.

We use the following cookies at www.kystverket.no:

  • ASP.NET_SessionId – a cookie that allows the CMS-system to work. This cookie are removed from your computer when you leave the website.
  • Google Analytics – a cookie that analyses the use of www.kystverket.no. Google Analytics provides us with information about which pages are most visited, how long the visit lasts, from which platforms the website are used etc. The website do not save any information about individual users, and are only used to improve the website.
  • AddThis – allows the users to share content through social media and email. If you use the function for sharing, AddThis can save a cookie in your browser to simplify the process next time you want to share something. We do only save arbitrarily generated numbers. Personal or identifiable information are neither saved nor processed.

How do you reject or delete cookies?

If you do not want to accept cookies, you can reject them by changing the settings in your browser.

You can read more about how you change your settings here (link to nettvett.no, in Norwegian).

Search engine

We save the search history in our search engine EpiServer Find. The objective is to improve our information on our website. The search pattern is stored in a separate database, and are only saved in aggregated form. We only save the search terms, and they cannot be linked to other information about the users – like the IP-addresses.

4. What is registered when you contact us?

We handle both personal identifiable and non-personal identifiable information about you. Personal identifiable information is information that identifies you as an individual. Non-personal identifiable information is information that does not identify your identity.

Typical information we register about you is name, address, mail address and phone number, depending on how you contact us (applications, request to access information, reports, inspections etc.). In some cases, i.e. job applications, we also register your age, gender and personal identification number.

Visitors, consultants etc. who get access to information about the Norwegian Coastal Information and our IT-systems must sign a non-disclosure agreement. Visitors must always register and wear their visitor identification. The list of visitors and the non-disclosure agreements will be stored for two years after the visit.

Some of our locations have camera surveillance. These locations are marked.

5. Who do we share your personal data with?

The Norwegian Coastal Administration has several data processors, including suppliers and partners of our IT-systems (i.e. daily operations, administration and support) and access control. We have signed data processor agreements with all data processors.

We might share your personal data with other government agencies when it is considered necessary due to reporting, treatment of a case etc.

6. How long will we keep your personal data?

The Norwegian Coastal Administration will keep your personal data as short as possible and only as long as necessary. In some cases, we are required to keep your data longer according to the Norwegian Archives Act.

We will store personal data as long as it follows from the law, and if a special need arise (i.e. if we receive complaints or claims).

7. Changes to the privacy statement

The Norwegian Coastal Administration may update this privacy statement when the processing of personal data changes, or when revision is necessary due to changes in the legislation.

When we make changes to this statement, we will change the revision date at the top of this page and the modified privacy statement will take effect from the last revision date.

Please contact us if you have any questions or comments about our privacy practices or privacy statement. You can always contact us at post@kystverket.no.

The Data Protection Officer at Kystverket is Hanne Silje Habberstad, phone +47 70 23 10 19.

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