On April 3, 2018, the Norwegian Coastal Administration (NCA) will introduce new booking regulations for requesting marine pilots. The regulations will thus be formalized and merged into one set ‒ Regulations on Compulsory Pilotage.
By formalizing and merging all pilot booking regulations into one common regulation, users get easier and improved access to current regulations in all coastal areas.
“Our goal is to further strengthen the efficiency and service of the pilotage service, and consequently reduce costs for the shipping industry,” says Arve Dimmen, Director for Maritime Safety in the Norwegian Coastal Administration.
Regulations on pilot bookings are incorporated into the Compulsory Pilotage Regulations paragraph §§ 4a-4c and new Annex 4. Individual deadlines for ordering pilots in Svalbard has also been introduced to the regulations.
In addition, the regulations on Pilot Readiness-, Pilotage- and Pilotage Exemption fees, as described in paragraph § 16 Additions to Pilotage Fees, have also been adjusted to fit new pilot booking regulations.
Provisions, practices and deadlines remain mainly unchanged; however, stricter enforcement of the 24 hour deadline for Pilot Bookings will apply. The general deadline of 2 hours for confirming the start time for pilot assignments is transferred to the new regulations. However, 101 areas are granted longer deadlines for confirming pilot assignment start time. These are more remote areas that involve longer transport time for the pilot or areas with limited accessibility.
A booking fee of NOK 1500,- will apply for late pilot bookings, late confirmation of start time, changes of start time after confirmation and non-electronic pilot bookings. These provisions are transferred from previous years. The economic goals of the NCA is minimal income from the booking fee and lower costs by means of more predictable pilot assignments.
Check Point for Pilot Bookings
1. Pilot bookings are made electronically in SafeSeaNet Norway 24 hours before assignment start time.
If the booking deadline is not upheld, the NCA cannot guarantee that the vessel is granted a pilot at the desired time. Vessels without documented validation of why the vessel has not booked a pilot within the deadline, will be obliged to pay a booking fee of NOK 1500,-. Written documentation of unforeseen circumstances, unknown to the vessel when the 24-hour booking deadline expired, must be sent to the Pilot Dispatch.
2. Pilot bookings can be made up to 2 hours before in SafeSeaNet (current rule is 3 hours).
To book a pilot less than 2 hours prior to the desired assignment time, the Pilot Dispatch must be contacted directly.
3. The start time must be confirmed (locked in) 2 hours at the latest before the pilot assignment. See areas exempted from this rule in point 4 below.
4. The approximately 100 areas listed in Annex 4 in the Compulsory Pilot Regulations, have deviant deadlines for confirmation of start time. When booking pilots from these locations, the NCA Pilot Dispatch will specify a deadline (lock time) for confirmation departure time. The deadline for the individual pilot assignment is listed in SafeSeaNet and in the email sent by the NCA after pilot booking confirmation. The confirmation deadline will vary according to place and time of day.
This arrangement is new in the Compusory Pilotage Regulations and SafeSeaNet, but follow a practice of dialogue between the individual making the pilot booking and the Pilot Dispatch at the time when the pilot booking is made in areas with a long commute, or commutes that depend on frequency of public transport communication.
5. The individual that has booked a pilot will receive a reminder on email 30 minutes prior to the deadline expiration for start time confirmation (lock time).
Check Point for Pilot Bookings in Svalbard
1. Pilot bookings are made electronically in SafeSeaNet Norway 72 hours before assignment start time.
If the booking deadline is not upheld, the NCA cannot guarantee that the vessel is granted a pilot at the desired time. Vessels without documented validation of why the vessel have not booked a pilot within the deadline, will be obliged to pay a booking fee of NOK 1500,-. Written documentation of unforeseen circumstances, unknown to the vessel when the 72-hour booking deadline expired, must be sent to the Pilot Dispatch.
2. The start time must be confirmed (locked in) 48 hours before the pilot assignment.
3. A cancellation fee of NOK 10 000, - will apply for cancellations of pilot bookings later than 48 hours prior to start time. The fee will cover travel expenses and other commenced costs.
4. The individual that has booked a pilot will receive a reminder on email 30 minutes prior to the deadline expiration for start time confirmation (lock time).
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Sailing and operating in Arctic waters poses more risks than in other regions. Untill now, operators have lacked a proper common tool for risk assessments that includes these specific Arctic Risk Influencing Factors (ARIFs). The Norwegian Coastal Administration has lead an international cooperation to develop such a tool - a tool that will increase maritime safety in the Arctic Region.
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